Financial Operations Supervisor

• Cargowise Job Management and Financial reporting
• Analyzing and monitoring WIPS and ACRS
• Monitoring Excess profit and losses
• Uploading journals directly on Cargowise
• Analyzing and resolution of queries with shipping lines and transporters.
• Drive continuous improvement projects around Job Management.
• Un-posted CAF Report & cargo dues rebates
• Charge code analysis
• Monitoring of unapplied payments
• Monitoring of payment processed but not posted to the cashbook
• Adhoc requests from management
• Revenue by per client reconciliations.
• Job profit reports
• Prepare monthly write off journals
• Point of contact within operations department for financial year end audit. Prepare shipment files according to audit requirements sample.

Compliance Controller (International Logistics Gauteng)
January 2019 – October 2021

Cargowise Job Management - Financial Interface

• Analyzing and monitoring WIPS and ACRS Monitoring Excess profit and losses
• Uploading journals directly on Cargowise

Cargowise Management - Support & Reports

• Drive continuous improvement projects around Job Management.
• Support for Finance, Invoicing & Job Management
• Monthly unbilled Disbursement download
• National unbilled report
• Un-posted CAF Report & cargo dues rebates
• Monitoring of unapplied receipts
• Charge code analysis
• Monitoring of unapplied payments
• Monitoring of payment processed but not posted to the cashbook

General Ledger

• Adhoc requests from the Financial Accounts Manager or the Financial Manager
• Balancing the WIP and Accrual GL Account
• Gross profit recon
• Non-Trading Revenue Report
• Prepare monthly Standard Journal for WIPS, Accruals & Credit notes
• Recon Equal - On a monthly basis to move all Accruals that are four months and older to Recon Equal
• Revenue by per client recon
• Petty Cash recon
• Job profit reports
• Profit and losses GL report per business unit
• Journalize Projects Revenue
• Prepare monthly write off journal
• Prepare monthly provision raised journal

Disbursement /Operations

• Adhoc request of WIPS & ACRS from Financial Accounts Manager
• Run & create reports for the Creditors Clerks
• Monitor and correct COD Reversals done by Operations
• Managing petty cash
• Adhoc Duties not limited to running with financial year end reporting as well as attending and assisting auditors during external and internal audit by providing relevant information and insight on files and queries that have been raised as problem areas.

Invoicing Controller
April 2018 – December 2018

• Meeting deadlines regarding invoicing whilst keeping accuracy of invoices as a top priority.
• Complete landed costing and insurance for clients.
• Complete invoicing in order to recover prime charges and supplementary charges ensuring accuracy and timeous completion.
• Ensure client tariffs are understood for 3rd party charges and company charges for De-Group, Imports and Exports.
• Assist with compiling estimates.
• Handover of documents/Release Letter to other Agents / processing the handover invoice and receiving payment.
• Ensure all charges included on prime invoice correctly the first time completed.
• Ensure correct client's invoicing tariff is being autorated and posted.Keeping track of unbilled files and following up with controllers/operations to invoice file.

• Splitting, scanning, and emailing of invoices according to client requirements and uploading
• Ensure that all shipment files are maintained in terms of invoice and cost control, leading to profitable and well maintained file management
• Ensure all ocean import shipments that has been handed over for invoicing from the 5 branches has been quality checked against the cost sheet and invoiced within required client service levels and escalation of concerns with charges immediatley
• Ensure all transporter and shipping line invoices are posted accrautely within supplier payment deadlines.
• Quality checking supplier invoices and porcessing withing KPI.
• Creation, assigning and closing dispute cases as well as communicating  results to the customer.
• Responsible for monitoring and coordinating the dispute resolution.
• Reconcilation of general ledger and suppliers account.
• Oversee the investigation of any diffrences between supplier statement, invocies and errors between the supplier and the system
• Preparation and loading of EFT requistions and creditor payments
• Handling petty cash for the branch
• Evaluate the credit status of clients to identify debtors and credit level
• Assist customers in setting up a credit control system that allows for periodic debt repayment
• Conduct negotiations with debtors to fix terms and conditions for payment of receivables
• Handle internal issues and ensure timely payment to creditors
• Ensure daily cash and debtor targets are met
• Contact creditors through calls, emails, or letters to notify them of outstanding invoice
• Conduct business operations in compliance with standard policies and regulations
• Maintain proper records of vendor accounts and service activities
• Monitor payment history to identify changes in reparation
• Conduct monthly reconciliation of creditor ledger accounts
• Proffer recommendations and advice on queries regarding accounts payable
• Ensure prompt reply to vendor and internal feedback
• Propose irrecoverable debts to be written off after confirmation from controller
• Request statements from vendors based on account terms and reconciling them

• Ensure tasks are completed within metrics
• Vendors queries response within 24hrs
• Debtors queries response within 24hours
• Capturing and processing rail, groupage, and sea freight invoices
• Invoicing according to metrics
• Minimum credits, and completed credit request forms when needed
• Communicating with clients locally and abroad
• Respond to emails within 4 hours
• Quality Checking billing sheets for invoicing
• Posting of transport and shipping line invoices
• Maintain regular contact with clients to ensure proper management of debt
• Manage all 3rd party suppliers
• Keep clients updated on any query invoices and payments to vendors
• Ensure ROE is on invoice to clients when billing in ZAR (clients also billed in USD)
• Complete billing sheet prior to invoicing
• Client to be invoiced according to rates
• Splitting, scanning, and emailing of invoices according to client requirements and uploading to online internal documentation system (Ariba)