Creditors Clerk(Creditors Clerk)

• Matching purchase orders/delivery notes to invoices.
• Checking that purchase order prices match the invoice
• Ensuring stock is captured at a correct price
• Capturing Creditors/Suppliers invoices in a correct period
• Capturing Credit notes
• Capturing and reconciling intercompany invoices
• Reconciling on a monthly base and submitting timeously (deadline driven)
• Follow up on queries
• Extracting payment from the system to the bank (FNB)
• Maintaining and loading supplier details both on the system and the Bank
• Filling and helping during auditing

• Matching purchase orders/delivery notes to invoices.
• Processing expense claims
• Checking that purchase order prices match the invoice
• Ensuring stock is captured at a correct price
• Capturing Creditors/Suppliers invoices in a correct period
• Capturing Credit notes
• Capturing and reconciling intercompany invoices
• Reconciling on a monthly base and submitting timeously (deadline driven)
• Liaise with suppliers and internal department to resolve discrepancies or payment issues
• Prepare and process electronic transfers and payment to FNB
• Maintaining and loading supplier details both on the system and the Bank
• Assisting during auditing.
• Month end accruals
• Month end journals
• Generating POs for service suppliers
• Stock take
• COA checks
• Allocating payments

Back up for foreign invoice processing/capturing

Computer package: ORACLE

• Processing supplier invoices and credit notes(checking of all paperwork,GRV’s ,orders
• delivery notes and all related documents.
• Liaise with internal and external clients.
• Issue remittance advices to suppliers
• Reconciling on accounts
• Sorting out queries and ad hoc duties where required
• Downloading payment from the system to the bank
• Filling of invoices post payment

Receiving of all local transport documentation from hauliers & scanning of all proof of deliveries into live link and sending back to the dispatching site, within the agreed timeframes.

Validate all documentation and rates charged by the haulier and ensure that they correspond with the confirmed trip on Plato & raise any discrepancies with the Sourcing Specialist.

Send notifications to the Warehouses to address endorsements on PODs.

Create adhoc transport requisitions for authorized adhoc charges.

Act as the daily liaison with Hauliers and Finance department with regards to any price related queries on invoices and purchase orders.

Responsible for ensuring all POD & Invoices are supplied within the agreed timeframes & liaising with the hauliers for any outstanding invoices and POD’s.  Use the outstanding POD report, to monitor & escalate non-conformances.

Perform general administrative functions within Logistics department as and when required.

Loading rates and downloading monthly reports.

Processing supplier invoices and credit notes authorized for payment on the system as per company policies and procedure

Reconciling of accounts

Solving queries timorously

Filing and helping out around the office

Creditors Clerk/Query Administrator

July 2010 –May 2011

Reconciling accounts for 50 top suppliers’ for both ABI and SAB

Downloading remittances

Solving queries and helping out where ever necessary

Processing supplier invoices and credit notes authorized for payment on the system as per   company   policies and procedure

Ensuring invoices are captured according to the suppliers’ payment term.

Batching, Filing and Downloading remittances.

Processing supplier invoices and credit notes authorized for payment on the system as per company policies and procedure

Reconciling of accounts and Negotiating on discounts

Solving queries and filling

Processing supplier invoices and credit notes authorized for payment on the system as per company policies and procedure

Following on outstanding payments

Keeping records of financial statement

Issuing stock and handling petty cash

Helping out around the office