(Shipping Controller)

Purchase orders are raised by management on the very large overseas spice orders (4 containers a month) from Germany, clip and loop orders (for meat industries),large machine orders for the bakery, meat and poultry industries, spare parts for machinery
etc.

Place all the overseas orders once a week which range from USA, to
Germany (mainly) Netherlands, Switzerland, UK, Japan

Deal mainly with the imports of all goods.

Follow up every day on orders as they are mainly airfreight and very urgent. All the large machinery orders (20 to 30 containers sometimes for a full
plant installation +- R22 million) and casing orders via sea freight

Follow up once a week on a Monday, I have a machine on order list that is updated along with all the shipment updates

Requesting shipping information on ETA’s, BOL etc for the buying
of forward cover which is handled by management

Update the foreign exchange rates daily and phone for the spot rates from the bank every morning.

Do all the paperwork and costing for each and every shipment daily – there are many of them on a daily bases, very large airfreight imports on spares and spices.

Reconcile the creditnotes for the shipments that request faulty items to be returned on the export side,
Book in all the stock

Satisfy the orders and capture all the cost and selling prices on the Opera system.

Have a very large responsibility for month end and all stock that has arrived in containers has to be booked in time for month end

Filing of all thecostings and shipping documents for the bank payments which the finance
department handles and a copy of the documents for the admin department to post on
the system for payment.

Help reconcile accounts or any queries with the overseas accounts or with the clearing and forwarding companies

Update the FEC list
(Foreign Exchange Contracts) every Monday as well and every time we buy a new
forward cover it is added to the list immediately

Communicate a lot with overseas suppliers via email and telephonically. have good communication skills

Work well with all the departments that she is involved in especially the spares department as they have many very large customers and plants

When there are breakdowns ensuring that everything is arranged and sent immediately from overseas and even arrange with clearing and forwarding agents to have the item delivered over a weekend
Arrange to have a technician collect the spares

To Managing Director and Business Manager
Front line reception duties included answering of switchboard, organizing food and refreshments for board meetings and overseas guest, booking of accommodation for local guest and international guest.

Petty cash for all branches (Cape town, Durban, PE and JHB  R9000-00). Overnight Bags (couriers  dawn wing) to send to all the branches.

Responsible for all stationery orders for the company, cartridges, all company books (purchase requisitions, draw down pads, stock transfers etc.+- 70 different books) all the ordering of the computer delivery notes, invoices, statements, credit notes, copy paper etc.

Ordering of all the condiments for the entire company (cleaning products, tea, coffee, sugar etc +- 60 staff).

Reconciliation of ABSA fleet

Accounts for each vehicle for JHB and all branches +- 43 vehicles. Loading of all Leave forms for JHB and all branches (pastel VIP), loading of overtime for JHB branch.

Filling of all overtime for JHB and branches. Posting of all invoices and statements and sending off all medical aid claims for MD, business manager, and staff. Faxing of all statements for finance department.

Responsible for all access card issues and access card reports, loading of new staff members onto the finger print clocking system and retrieving of data for clocking and overtime.

All general office & admin duties. (Reception / PA from 03/11/08 to 31/07/09 promoted to Senior Procurement Shipping Controller position that became available)

Switchboard Operation
Reception duties
Invoicing on Pastel
Banking Deposits,
Quotes,
Letters,
Filing,
Faxing,
E-mails,
Receive customers and welcome them.
Ensure the two bosses have lunch everyday,
Look after all the consumables in office like tea, coffee, cleaning detergents etc.
Ensure the bar area has drinks and soft drinks for customers or social events.
Organize year end Christmas party or functions for the office staff.
Some sales representative work
General office duties as per previous companies.

Went on an Accounting 1 course at Hartwell Business Institute in February 2008 and receive certificate

Purchasing of raw materials, nuts, bolts, o-rings, toggles, aluminum, cold rolled mild steel sheets, rivets, washers, caps, hose clamps, rubber, strapping, bearings, sprockets,cir-clips, brass rods, aluminium tubes, stationery, spares for hand tools and machinery.

Sales,

Liaise with factory staff to confirm production and progress with orders to be manufactured, and stock of raw material required for production.

Arrange for daily deliveries to customers and collections where necessary.

Type letters, quotations, fax messages, costing spread sheets, e-mails, data-base.
Filing delivery notes,

Customer liaison

General office duties and administration.

Collect staff clockings from Ideal Technologies clocking system.

Wage run on pastel payroll pervasive 2000.

Purchasing of raw materials, chemicals, o-rings, seals, threaded rods, nuts, bolts.
Liaise with factory staff on progress of orders being manufactured, and stock of raw material required for the factory.
Arrange daily deliveries to customers and collections where necessary.
Take orders
Client liaison.
Invoicing,
Delivery notes,
Quotations,
Letters,
Debtors,
Creditors,
Petty Cash,
Sales Journal,
Purchase Journal,
Cash book,
Wages,
UIF returns and RSC returns,
Filing.
General every day run of business.

To Director

Ordering of spare parts for vehicle and workshop. Collecting & delivering of 

customer vehicles for services and road-worthies and valets.

Putting vehicle through roadworthy and licensing.

Petty cash, sales journal, wages.

Phoning for quotations, best prices and delivery.

Typing of letters, quotations,
Invoicing,
Placing of orders for sites, spare parts for vehicles (trucks & cars) filing, wages, subcontracting.
Reception relief
General Office Duties and running of office
Running the workshop half day with the mechanic.
Small Petty Cash and Cashbook Control

Purchasing of goods from requisitions for Company eg Bearing, nuts & bots,washers, brass, stationery, invoicing, general office duties and admin. Relieve switchboard.