Stock Order Clerk(Stock Order Clerk)

Source and procure equipment & contractor services from local suppliers.

Identify and develop the most effective sources of supply of equipment and service as required for approved projects.

Achieve and develop the most effective source selection, cost analysis, price negotiation and vendor management.

Maintain ongoing communication and foster sound business relationship with existing and potential suppliers and factory personnel.

Maintain an effective filling system for contractual document and keep manual and electronical records for diesel usage daily updated.

Undertake all procurement tasks in accordance with the head office procurement policies and procedures.

Full function material planning per project.

Full function buying per project.

Control of excess stock.

Participate is supplier negotiation.

Participate is supplier transformation and BBBEE.

E-mail orders to suppliers and confirm that orders have been received by the respective suppliers.

Ensure that orders for materials are placed on suppliers timeously, keeping lead times.

Liaise with production with regards to verify the availability of materials.

Print trial kit report to verify the availability of materials for planning purposes.

• Receiving, validating and processing of requisitions from internal stakeholders;
• Preparation of required quotation documentation;
• Collecting and evaluating relevant quotations;
• Provide first line JDE super user support, this includes but not limited to training of users on JDE, first line fault resolution and serving as the interface between the SAP competency centre and end users.
• Sourcing, selecting and negotiating the best purchase package;
• Managing and implementing an efficient transactional based Procure to Pay system;
• Identifying repeat goods or services to be placed on contract;
• Expediting;
• Monthly procurement reporting;
• Reviewing and managing overdue orders;
• Collaborating with end users to identify needs and required outcomes;
• Liaising with end users regarding status of deliveries and delays;
• Evaluating and identifying opportunities for promoting BEE statistics in accordance with BBBEE and the Mining Charter;
• Mentoring and training of internal stakeholders and colleagues;
• Identifying opportunities for procurement savings and benefits.
• Installation, programming and maintenance of plant instrumentation;
• Carrying out scheduled maintenance and works orders;
• Effecting necessary breakdown repairs to electronic equipment;
• Operating according to and maintaining safety, health, environmental and quality standards and procedures

• Getting quotations
• Sourcing new suppliers
• Creating purchase requisition
• Creating purchase orders on NAV for raw material based on Production
• plan and KAM forecast.
• Creating purchase orders on NAN based on individual request for non-stock product items.
• Releasing PQ's to become PO's on NAV
• Creating PO's local and international on NAV
• Sending PO's to suppliers and expediting orders.
• Running MRP based on production plan
• Creating pick list based on MRP
• Confirming raw material based on Plan vs SOH
• Monthly meeting with suppliers for supplier performance review
• Updating prices on XR Analysis
• Recording all suppliers return done for the day in XR Analysis
• Ensure that SOH for raw material WH correspond with the stock figure in NAV
• Ensure that supplier collects rejects raw material as per NCA rec from QA

• Ensure the continuity and security of supply of the right quality goods and services at competitive prices.
• Conduct supplier negotiations.
• Run the tender process
• Evaluate adjudication of bids, and contract administration is performed in compliance with standard procedures and relevant regulations and that there is effective and efficient delivery of contracts.
• Establish supplier contracts.
• Maintain and administer contracts.
• Communicate with internal customers to ensure clear understanding of their needs and technical specifications.
• Develop and maintain professional and co-operative relationships with both internal and external stakeholders
• Ensure the optimum delivery of goods and services to Division with due consideration for time cost quantity and quality.
• Ensure that there is a gradual transfer of skills and knowledge.
• Monitor and ensure goods and services are delivered correctly, timeously and ensure that expediting.
• Compiling and maintaining contract documentation as and when required as well as tracking and following documentation through the contract process, including changes to contract terms.
• To ensure that the required key Financial Controls of the Procure-to-Pay (P2P) process are enforced within the Division.

• Ensure that system improvements are logged, tested and followed through. 
• Ensure administrative functions to procure goods and services are correctly executed in accordance with approved Business Critical Activities/Control Framework, approved Commercial Framework and Procure-to Pay (P2P) processes. 
• To provide sourcing support on pre-determined commodities. 
• To conduct and support the Procurement Manager with sourcing events. 
• To serve as the Master Data Custodian for Division, responsible for gathering of data, loading of Vendor and Material Masters, managing changes and ensuring data integrity. 
• Create purchase orders on SAP. 
• Meet planned delivery dates. 
• Source new products and suppliers including BBBEE suppliers. 
• Ensure suppliers are aware policies and procedures. 
• Evaluate suppliers’ performance. 
• Self-management via exception reporting and recommend appropriate action to rectify. 
• Monitor and ensure goods and services are delivered correctly, timeously
• Ensure that expediting and follow-up of purchase orders are affected regularly or as required. 
• To provide training, support and guidance to internal customers (P2P end users), with regards to policy, process and procedures. 
• Monitor the purchasing patterns (low value order purchasing). 
• Monitor the Variation Orders (Invoice Vs Purchase order) and recommend for approval. 
• Ensure maximum utilisation of material master. 
• Run and analyse the following reports and maintain the control documents. 
• Purchase Orders that do not reference to the SAP requisitions. 
• Retrospective Purchase Orders. 
• None-Purchase order transactions. 
• Vendor Master Change. 
• Outstanding Purchase orders. 
• Outstanding requisitions (edited & unedited). 
• Update procedures and policies as required. 
• Provide effective supervision and management of junior buyers. 
• Create new vendors local and international.
• Handle company fleet.
• Handle employees travelling and after car hire

• Maintining purchase orders 
• Purchasing 
• Ensuring timeously delivery to customer

• Creating fixed assets
• Purchasing for goods and services
• Quotations 
• Negotiating prices with suppliers
• Maintaining Purchase Order
• Savings and compliance reporting monthly
• Events management

• Maintining purchase orders 
• Purchase order reports 
• Maintining back orders 
• Stock take 
• Maintining supplier data 
• Following up on outstanding orders 
• Site visits and Liaison with customers 
• Identifying critical raw materials

• Purchasing –Technical/Local
• Material Master Creation
• Stock Take
• Maintaining Purchase Orders
• Ensuring Timely Delivery to Customer

• Supplier liaison 
• Reporting back on order status 
• E-mail / fax POD’s to the mine
• Expediting
• Source quotations
• Place orders

• Provide Accurate Flight Information
• Ensure Update of Flight Information
• Customer Liaison and Assistance
• Inbound Call Centre
• Trainer for New Employees
• Uniform Representative
• Assistant to Supervisor
• Shift Controller