DUTIES AND RESPONSIBILITIES:
Local and Foreign Creditors:
Review, analysis and reconciliation of invoices, supporting source documents and customs documentation
Processing of invoices (local and foreign at correct exchange rates), allocations and adjustment journals (VAT, discounts, inter-company and foreign exchange gains/losses)
Allocation of costs to general ledger accounts
Monthly reconciliation to general ledger control account and supplier statements
Review and analysis of creditors age analysis
Month end procedures
Loading payments on the online banking platform
Completion of credit applications and vendor forms
Booking forward exchange contracts
Preparation and submission of International Payment Requests to the bank
Resolving and tending to queries
Debtors:
Processing and allocation of payments as per remittance advices and debtors adjustment journals (VAT, discounts, inter-company, interest)
Monthly reconciliation to general ledger control account
Preparation and review of debtors statements
Month end procedures
Expediting overdue accounts
Resolving client queries and assisting internal staff with account queries
Updating of client information and credit terms on accounting system Issuing and vetting of credit application forms
Cashbook:
Exporting CSV bank statements for allocation of transactions to general ledger accounts, accounts payable and accounts receivable
Processing and allocations of all bank transactions
Processing of petty cash receipts
Processing of inter-company receipts and payments
Monthly reconciliation of all cashbook balances to general ledger and bank statements
Preparation and loading of payment requisitions for expense claims and ad-hoc expenses
Notifying internal sales staff of COD receipts for invoicing/production
Administration:
Filing and secretarial tasks required by the accounts department
Tasks requested by Financial Manager Cash collection for COD customers
Receiving and issuing of petty cash Collection of fuel, maintenance and logbooks from staff to compare and attach to Nedfleet reports
Compilation of Nedfleet reports per vehicle, detailing expenditure, average spend, general ledger account allocations and reconciling to the invoice