Permanent - Receptionist - Ekurhuleni (East Rand) - South Africa

Daily Responsibilities:

Reception Duties:

• Receptionist will be required to perform Reception related duties on a daily basis.
• It is important that all telephone calls are conducted in a professional manner.
• All messages must be written down correctly and handed over to the relevant staff members accordingly.
• All visitors received in reception must be handled in a professional manner.
• Receptionist must be presentable when performing reception tasks.
• When orders are delivered – Warehouse & Assistant Logistics Operations Manager or Stores manager must be called to reception to receive/sign all deliveries.

Reception Responsibilities:

Receptionist:

• The Receptionist is responsible for ensuring that the reception area is Cleaned every morning and also during the course of the day by the Office Cleaning Lady.
• The reception floor must be swept and mopped and tables must be polished
• The welcome mats need to be cleaned
• The glass doors must be wiped on daily basis

Boardrooms:

• It is the responsibility of the Receptionist to ensure that the large and small boardrooms are cleaned & additionally the boardrooms must be cleaned after each meeting during the course of the day by the Office Cleaning Lady.
• Tables and display areas must be dusted and all bottles must be removed from the tables

Bathrooms:

• The Receptionist must ensure that the visitor bathrooms are cleaned in the morning and also during the course of the day by the Office Cleaner.
• Floors must be swept and mopped.
• All toilets must be properly cleaned
• All hand wash basins must be properly cleaned
•   Toilet rolls must be replaced if required
•   Hand towels must be replaced if required
•   Hand soap dispenser must be refilled if required
•   Ensure that the Office Cleaner’s check sheet is completed every time the area is cleaned
•   Receptionist must report any items that are not working properly to the Financial Administrator Assistant for further action

Assist the logistic Department Duties:

• The Receptionist is responsible for:
• Filing of Production documentation – SIGMA
• Preparing General files with labels and covered books for Logistics Mangers.
• Archiving for Logistics Department
• Monitoring Copier paper for Copiers
• Monitor Ink cartridges for Copiers.
• Receive Forklift and Security Check sheet – check completed fully and correctly and filing of same.
• Production movement/sock movement control sheets – checks and filing
• Radio checks BiWeekly.
• Ad Hoc – assist when required.

Stationery:

• The Receptionist is responsible for:
• Assist the factory staff with stationery requirements.
• All stationery must be signed for.
• Stationery & grocery schedule with stock on hand, issues per unit/admin, receipt of stock and balance for monthly stock take.
• Prepare stationery & grocery monthly requirement for ordering.
• Accept delivery of stock – to balance with orders place.
• Place stationery & groceries in stationery room.
• Monthly stationer & grocery stock take.

Financial department:

Assist with filing / Archiving & preparing monthly files.

Reception experience

Must have own Transport.

Must Reside: Pretoria East or suburbs near Clayville, Olifantsfontein

Working Hours: Monday to Fridays 08:00 am to 17:00 pm

Dress Code: Receptionist must be presentable & Professional at all times.