- The Accounts Payable Clerk will support the creditors department by ensuring accurate invoice processing, reconciliations, and cost analysis related to waybill profitability and logistics operations.
- The role requires strong analytical skills, attention to detail, and the ability to work under pressure while maintaining supplier and branch collaboration.
Key Role and Responsibilities
- Match invoices against purchase orders, waybills, manifests, and tipsheet’s, ensuring accuracy in quantities, weights, kilometers, hours, descriptions, and rates.
- Verify proper authorization of purchase orders and invoices in line with approval levels.
- Process invoices using correct GL and vendor accounts in the Accounts Payable module.
- Capture vendor invoices in company (FMS), run rate checks, request credits, and resolve supplier queries.
- Request PODs and resolve anomalies between system information and billing.
- Handle general supplier queries and provide supporting documentation.
- Compile and submit profitability reports to branch managers.
- Maintain and update rates on company; prepare documents for rate increases when required.
- Prepare and submit creditors’ reconciliations from PO to payment process; conduct cost comparisons between suppliers.
- Forward remittance advices to suppliers after payment runs.
- Ensure timely processing and reconciliations aligned with monthly reporting deadlines.
- Assist with balance sheet reconciliations during the month and at month-end.
- Maintain audit deliverables to required standards.
- Perform ad-hoc duties as assigned.