The Supply Chain Management and Logistics Practitioner is responsible for ensuring effective, efficient, and compliant procurement, logistics, and supply chain operations in line with organizational objectives and statutory requirements. The role focuses on managing the end-to-end supply chain processes, including sourcing, purchasing, tender administration, vendor management, compliance, and reporting—while maintaining the highest standards of integrity, accountability, and service excellence.
Key Responsibilities
Procurement and Purchasing
- Facilitate the procurement of goods and services in compliance with SCM policies and legislative frameworks (PFMA, PPPFA, Treasury Regulations).
- Prepare Requests for Quotations (RFQs) and Requests for Proposals (RFPs).
- Source and evaluate quotations, ensuring fair and transparent supplier selection processes.
- Support business units in the preparation of accurate SCM documentation.
Tender and Contract Management
- Manage the full tender process: specification development, bid documentation, briefing sessions, evaluation, adjudication, and award.
- Provide secretariat support to Bid Committees and ensure proper record-keeping of minutes and documentation.
- Oversee contract lifecycle management to ensure compliance with agreed terms and deliverables.
Supplier and Vendor Management
- Maintain and update the supplier/vendor database and registration processes.
- Verify supplier compliance documentation (CSD, tax clearance, B-BBEE certificates, etc.).
- Monitor supplier performance and service delivery against contractual obligations.
Financial and Compliance Administration
- Ensure adherence to SCM thresholds and procurement policies.
- Coordinate supplier payment processes, prepare SCM checklists, and track invoices for timely payments.
- Assist in the preparation of procurement plans, bid adverts, and related submissions.
- Compile monthly, quarterly, and annual SCM and commitment reports in line with Treasury and regulatory requirements.
Inventory and Logistics Coordination
- Oversee the receipt and verification of delivered goods against purchase orders.
- Ensure accurate record-keeping of delivery notes, invoices, and stock movements.
- Support the management of logistics processes to ensure efficient flow of materials and information.
Reporting and Analysis
- Prepare and present SCM performance reports and compliance dashboards.
- Identify process inefficiencies and recommend improvements to enhance operational performance.
Key Performance Indicators (KPIs)
- 100% compliance with PFMA, PPPFA, and Treasury Regulations.
- Procurement turnaround time within defined service-level standards.
- Zero audit findings or SCM-related compliance deviations.
- Timely submission of SCM reports (monthly, quarterly, annually).
- Supplier payments processed within agreed timelines.
- Vendor database maintained and updated quarterly.