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Permanent - Warehouse Supervisor (Sales and Marketing) - Blackheath, Cape Town - South Africa

Job Number: 77114


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77114
Permanent
Warehouse Supervisor (Sales and Marketing)
ERP Systems,MS Office Suite and SAP
Manufacturing
Blackheath, Cape Town
Gauteng

Job Purpose

  • To plan, implement and effectively supervise warehousing operations within the Sales and Marketing Department on behalf of company toward contributing to the achievement of production targets, service level agreement- and customer demand requirements.

 

Key Performance Areas

Warehousing Operations 

  • Oversees and ensures successful weekly cycle count of stock.
  • Ensure monthly stocktake with production and support department teams.
  • Ensures FIFO / LOS (line of site) principles are applied during storage and issuing of stock within area of responsibility.
  • Investigates stock variances and exceptions and implement an action plan.
  • Ensures that procedures pertaining to stock control are continuously reviewed to improve efficiencies and minimize risk to the company.
  • Liaises with, and assists Planning with the verification of receipts and issued goods, as well as of semi-finished components and products. 
  • Ensures product received for storage, is accurately coded, compliant with procedures and stored in designated areas.
  • Ensures all non-conforming product is processed in accordance with procedures, and that scrap is adequately removed on a daily basis.
  • Controls damaged stock in WIP, investigates causes and takes corrective action.
  • Ensures that all consignment stock procedures are being adhered to when consignment stock is collected.
  • Creates and maintains work instructions.
  • Cycle count of stock executed successfully.
  • FIFO and LOS principles adhered to.
  • Investigation reports / outcomes.
  • Procedures and processes continuously reviewed and complied with.
  • Verification of receipts and goods issued (accuracy and compliance assured).
  • Storage coding system in place and compliant with set procedures / standards.
  • Damage / loss / waste controlled (reports available).
  • Research on developments in technology / field of practice.

 

Administration, Systems and Reporting 

  • Ensures integrity of database information is maintained on SAP at all times.
  • Writes out all credit notes, record in register and get approval.
  • Captures rotations returned on the system.
  • Writes new invoice number on document and retain copy for record purposes.
  • Updates checks and charges spreadsheet.
  • Captures scrap differences on spreadsheet.
  • Ensures that stationary is ordered timeous.
  • Ensures that all protective clothing and gear is ordered.
  • Ensures that daily, weekly and monthly health and safety check sheets are completed and accidents reported to relevant HR function.
  • Data and information integrity assured (correctness and accuracy on SAP).
  • Record keeping system in place.
  • Capturing of data on time and accurate.
  • Orders processed correctly and on time.
  • Check sheets, registers kept updated.
  • Document control and tracking system in place.

 

Compliance

  • Operates within controls and procedures in order to ensure the integrity of company.
  • Identifies and reports risks or areas of concern to management within own department and area of responsibility.
  • Ensures compliance with all relevant regulations and procedures to prevent fruitless, wasteful and irregular expenditure.
  • Ensures that all health and safety regulations are adhered to in the warehouse.
  • Compliance with applicable regulations and procedures.
  • Risks reported to Manager.
  • Availability of documentation and records.
  • Cost and expenditure monitored – waste minimized.

 

Customer Service 

  • Maintains effective working relationships with customers (both internal and external) towards rendering highest quality of services.
  • Represents company in meetings with relevant stakeholders.
  • Identifies and solves problems creatively whilst demonstrating a high level of integrity in line with company core values.
  • Client / Customer / Employee satisfaction index.
  • Comebacks / discrepancies minimized.
  • Compliance with applicable regulations and procedures.

 

Staff Supervision 

  • Ensures that all employees have signed performance agreements.
  • Monitors and measures performance quarterly by conducting employee appraisals.
  • In collaboration with HR, identify staff performance objectives, potential areas of development and action plans where necessary.
  • Ensures ongoing training and development of employees.
  • Addresses employee relations matters fairly and promptly.
  • HR procedures adhered to.
  • Performance contracts in place.
  • Performance appraisal sessions held.
  • Performance objectives set and achieved.
  • Feedback received from employees.
  • Training and development plans in place.
  • ER matters attended to.


Cost And Financial Control

  • Contributes to the budget preparation process.
  • Promotes and communicates the effective, efficient, economical and transparent use of financial and other resources.
  • Monitors and controls expenditure against budget and ensures spending occurs within budgetary limits and company financial guidelines, report deviations to direct Manager.
  • Explores opportunities to control and reduce costs.
  • Budget input provided in a timely manner.
  • Compliance with applicable regulations and procedures.
  • Cost and expenditure monitored – waste minimized.
  • Opportunities to control and reduce cost presented and implemented.

To apply immediately for this position click here: www.unique.co.za/candidate_registration_1.aspx?JobID=77114&referrer=Unique

Qualifications

  • Diploma in Warehousing / Logistics / Supply Chain / Procurement or related fields (NQF 5)

 

Experience

  • Up to 5 years’ experience in Warehousing / Inventory and Stock Control / Logistics / Supply Chain / Procurement in a Manufacturing environment of which: 1 to 2 years should be at Supervisory level

 

Technical Competencies

  • Computer Literacy (MS Office Suite and SAP, ERP Systems and other job-specific software systems).
  • Knowledge of relevant Stores / Warehousing / Logistics and Planning Processes and Practices.
Warehousing / Logistics / Supply Chain / Procurement or related fields (NQF 5)
Diploma
Available

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