Executive and Management Support
- Full spectrum of administrative duties for Management.
- Co-ordinate and schedule meetings, including diary management and appointment setting.
- Provide personal and business support to all Directors.
Contract and Document Management
- Draft and securely file all company contracts.
- Compile documents and agendas for meetings.
- Minute-taking and timely distribution for:
- Arrange refreshments/lunches for meetings when required.
Sales & Analysis
- Compile sales reports, graphs, spreadsheets, and trend analysis.
Legal & Intellectual Property
- Manage patents and trademarks.
Staff Oversight
- Oversee Receptionist, Driver, and Cleaning Staff (office and warehouse).
Insurance Administration
- Liaise with insurers to ensure all policies (local and global) are current.
- Handle policy claims and follow-ups.
Travel Arrangements
- Book local/international flights, hotels, car hire.
- Manage visa applications and forex orders.
Vehicle Portfolio Management
- Maintain vehicle register, manage tracking systems (e.g., Cartrack).
- Oversee vehicle licenses, fines, insurance, and fuel card usage and reconciliations.
Cellphone & Communications
- Manage Vodacom contracts for company phones, including new activations, upgrades, and cancellations.
Finance Support
- Assist with credit applications.
Credit Card Management
- Manage issuance/cancellation of staff cards and resolve queries.
- Conduct reconciliations for MD & Sales Director accounts.
- Monitor for irregular expenditure.
Procurement Duties
- Manage company debit/credit card purchases and reconciliations.
Office Services & Maintenance
- Address building maintenance concerns and coffee machine servicing.
- Ensure office efficiency and internal support.
- Coordinate layout, systems, and equipment upgrades.
- Arrange flowers for special occasions.
Events and Marketing Coordination
- Provide support to marketing and internal sales teams.
- Coordinate events
- Promotional gifting and events (birthdays, farewells, etc.)