Financial Accounting
Accounting
- Responsible for the trial balance, income statement and balance sheet
- Reconciling balance sheet accounts on a monthly basis
- Processing and recordkeeping of all adjustment journals, to be approved by Group Financial Manager and Group Financial Director
- Preparation and reporting on monthly management accounts to management
- Performing month end and year-end on SYSPRO
- Expense provisions management
- Nedfleet management
- Monthly VAT calculation, reconciliation, submission and payment
- Process monthly journal entries to correct allocations, raise appropriate accruals and provisions and record expenses not processed from the cash book or purchase order systems
- Review diesel consumption from branches with bowsers and process expenses monthly
- Summarise and process Nedfleet expenses per branch monthly
- Reconcile and process staff loans per branch monthly to balance back to payroll
- Calculate and process insurance recoveries to profit and loss
- Calculate monthly distribution recoveries for relative branches and process reallocation journals to the correct GL account
- Management of obsolete stock and revaluation provisions, calculate monthly utilisations and process reallocation journals
Creditors
- Load, authorise and release payments on the bank when required
- Ensure internal controls regarding creditors are maintained in accordance with Company standards and within the appropriate limits of authority
- Review allocated creditors’ reconciliations monthly and approve for payment
Petty cash
- Review and authorise petty cash claims received for reimbursement
- Process petty cash expenses
Recordkeeping and Filing
- Managing and overseeing of filing of all required documentation
Internal control
- Ensure internal controls at branches are in accordance with Company standard and in line with relevant legislation and within the appropriate limits of authority
- Reviewing, designing, documenting and implementing systems of internal control
- Communication and training of internal controls to relevant staff
- Regular internal audits at branches
Fixed Assets
- Updating and reconciling of fixed asset registers per branch
- Calculate and process depreciation monthly
- Calculate profit or loss on disposal of assets, pass appropriate journals and prepare a schedule of all assets sold or written off
- Record new assets purchased with relevant finance, if applicable
- Reconciliation of finance agreements monthly
- Perform yearly asset verifications with branches
- Assist branches with insurance claim submission
Annual audit (as part of the financial team)
- Preparation of annual audit file per branch
- Liaising with auditors
- Resolving of auditors’ queries
- Processing of year end journals
Budgeting
- Liaising with management on preparation of annual budget per branch
- Importing budget into Syspro
- Comparing and reviewing monthly variance of actual to budget
- Investigate and report on any major variances as requested by management
Cash flow
- Prepare monthly cash flow forecast Namibia company and submit to management by the requested deadline
- Liaise with Debtors and Creditors departments to manage the cash flow
Reporting
- Prepare monthly sales incentive reports and send to branch managers and the directors for review and approval, then submit to payroll before the deadline
- Compile month end outstanding non-stock purchase order report per branch and send to the branch manager and administrator to review and confirm month end accruals and provisions