Permanent - Personal Assistant - Ekurhuleni (East Rand) - South Africa
Job Number: 76055
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Job Listing
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QUICK APPLY FOR JOB
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76055
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Permanent
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Personal Assistant
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Microsoft
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Manufacturing
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Ekurhuleni (East Rand)
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Gauteng
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- Answering telephone calls and taking messages
- Maintaining of electronic dairies
- Arranging appointments
- Adding various calendar entries to all directors’ calendars
- Sorting and organising emails
- Liaising with customers competently and preparing correspondence
- Reading, monitoring and responding to emails
- Checking and following up on the to do list received from MD
- Typing and word processing
- Prioritising workloads
- Delegating work in directors absence
- Drafting communications on directors behalf
- Handling correspondence
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- Planning and organising meetings
- Typing, compiling and distributing of minutes
- Preparing for all meetings and placing reports in meeting folders
- Filling in for reception during lunchtime when required
- Check traffic fines
- Send out electronic signature logs
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- Ordering beverages/stock for the bar, office and boardrooms when required
- Keeping slips of all expenses, compiling a spreadsheet of expenses for the month and submitting it to Bookkeeper on a monthly basis for reconciling
- Purchasing of office groceries
- Update all vehicle files with fines, insurance claims and ensure all drivers’ details are correct
- Sending clothing deductions to HR
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- Vehicle Licensing
- Assisting auditors with fleet details
- Assisting auditors with policy details
- Organize and manage all functions requirements
- Sorting and ordering calendars and desk pads
- Reviewing insurance policies
- Sending BEE certificate to customers and documents as per consultant list
- Sending Tax certificate to customers
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- Preparing high quality proposals and presentations
- Checking and putting agreements together
- Keeping all documents in safe updated
- Archiving/Filing
- Sorting of all documentation and paperwork for new vehicles
- Arranging for C-Track units to be installed or removed
- Vendor applications
- Cancelling or terminating Supplier contracts
- Typing of Memos and letters as well as distributing them to the relevant parties
- Sorting and ordering corporate clothing
- Arranging vehicle stickers
- Arranging and sorting of business cards for all employees
- Training of staff where required
- Putting travel packs together for directors for all travel arrangements and adding all information to the calendar
- Organising travel and preparing complex travel itineraries
- Arranging/cancelling of fuel cards, license renewal and e-tags
- Updating/amending/cancelling insurance policies
- Reporting faults to VOX and Decer when they arise
- Placing ads on OLX/Gumtree for when needed
- Designing of logos and letterheads from time to time
- Marketing and marketing material
- Updating company profile and stationary and distributing to all staff
- Dealing with insurance claims
- Dealing with building maintenance and general repairs
- Sorting and arranging vehicle permits for cross boarder
- Sorting and arranging visa documentation for various travel requirements
- Liaising with relevant organisations
- Checking and assisting with internal e-mails and letters
- Planning, organising and managing events
- Conducting research
- Following up on quotations and forwarding to customers
- Sourcing and ordering office equipment
- Assisting with tenders & contractors packs
- Arranging for drivers to perform errands when required
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To apply immediately for this position click here: www.unique.co.za/candidate_registration_1.aspx?JobID=76055&referrer=Unique
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- 5 years’ Personal Assistant experience
- Computer Literate
- Matric and Higher Certificate or Diploma will be an advantage
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Matric
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Pending / Unavailable
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| Email this job to a friend |
Personal Assistant
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Referral Code : 2052024
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