Buyer(Buyer)

• Assign, Process & Expedite all Inter-Company / Overseas Purchase Orders on SAP
• Assign, Process & Expedite all Local Deliveries 
• Assign, Process & Expedite all Production / Lab Samples 
• SAP ERP 710 System based
• Daily maintenance and updating of Excel Procurement Report vs Shipping Report
• Review and check all Overseas / Local Supplier Purchase Orders against Order Confirmations 
• Liaise with Planning Teams with regards to scheduled delivery dates and requirements
• Liaise with Production & Warehouse Teams with regards to scheduled delivery dates and requirements
• Maintaining good Supplier Relationships and conducting Annual Risk Analysis
• Responsible for Couriering all Samples for development internationally
• Responsible for Arranging, Receiving and Submission of development samples for internal QC Analysis to our Internal QC Regulatory Team, including follow up on acceptance or rejection of samples
• Responsible for expediting and tracking progress of development Samples once they have been approved and submitted to the Regulatory Team in Germany for final approval
• Responsible for Master Data / Info Record Management on SAP
• Ensuring correct Shelf Life Requirements are strictly adhered to for all Products ordered
• Ensure cost saving initiatives by on time purchasing as well as ordering as cost effectively as possible
• On-Time Delivery Reports
• Procurement Statistics
• Assist On-Site Shipping Controller (UTi / DSV) when required with Customs Clearance issues
• Assist with Annual Stock Take

• Assigned On-Site Clients Premises – Symrise (Pty) Ltd
• Full Import Function Airfreight / Oceanfreight 
• SAP ERP 710 – Update on a regular basis
• Review and check all Overseas Supplier Purchase Orders against Order Confirmations 
• Liaise with Overseas Origin Offices and Supplier Factories regarding status of orders
• Liaise with UTI SA Colleagues regarding all Airfreight Shipments / Oceanfreight FCL’s
• Advise Import Tariff Codes to Bill of Entry Teams and aid in Customs related procedures & clearances
• Responsible for return of any goods from Suppliers back to Origin
• Responsible for all Expediting of all orders placed with Overseas Suppliers
• Responsible for Tracking of all Shipments via eMpower – Online EDI Solution
• Obtaining Freight Estimates for Air & Oceanfreight for Client if required
• Yearly Rate Reviews 
• Export of products to Overseas Factories if required
• Export Documentation
• Weekly updates of Shipping Report
• Assisting Client with any SARS and Customs Audits
• Ensure compliance of Vehicles involved in all Deliveries to Client – Air Cargo / Sea FCL’s / LCL Cargo for 
• Hazardous and Non-Hazardous Cargo
• Handle all Customer Service queries relating to the status of their orders
• Issue Arrival Notification of all Cargo due for delivery to the Stores in advance
• Responsible for Compliance of delivery of Cargo to the Stores – Pallets / Slip Sheets, etc in accordance with 
• Food & Safety / Cosmetic Requirements
• Responsible for arranging Clearance (Clearing Instructions) of all Cargo including all Off-System Shipments
• Responsible for creating all Original Tremcards for Hazardous Consignments
• Assist with Port Health and Plant Inspections if cargo is detained 
• Assist with any shipments stopped /queried by Customs
• Ensure full Shipping File with all necessary information is produced to Client’s Accounts Department
• Assist with all Voucher’s of Correction for Customs (V.O.C.’s)
• Create Monthly Management Reports for review by Client
• Create Monthly Delivery Value / Airfreight Reason Report for review by Client
• Tariff Code Determinations – Customs & Excise
• VDN Numbers for Related Suppliers – Customs & Excise
• VDN and Tariff Code Audit

• Full International Purchasing & Import Function Airfreight / Oceanfreight / Couriers
• Pastel System
• Receive, check and process orders from the sales staff
• Place orders on Local / Overseas Suppliers
• Review and amend Order Confirmations 
• Liaise with Clients and Overseas Factories regarding status of orders
• Liaise with Freight Agents regarding deliveries
• Advise Import Tariff Codes and aid in Customs related procedures
• Calculate the costings on equipment received from Overseas Factories
• Responsible for the return / warranty / repair to goods from Factories
• Responsible for all Expediting of all orders placed
• Obtaining Freight Estimates from Freight Agents
• Yearly rate reviews of Freight Agent rates
• Bonded Shipments
• Responsible for Order Intake & Back Order Reports
• Export Documentation
• Export of orders to clients
• Manual Delivery Notes
• Weekly updates of Shipping Report
• Assisting SARS and Customs with Audits
• Arranging Dispatch of Stock once arrived via approved mode of transport
• GRV's
• Assisting with Stock Take
• Ensure warehouse is clean and presentable
• Handle all Client queries relating to the status of their orders
• Back Up of Server
• Assisting with invoicing when required

• International Purchasing of all stock required – All Branches
• Full Import Function – Airfreight / Oceanfreight / Couriers
• SAP ERP 6.0 System
• Order Confirmations – Reviewing / Amending
• Expediting & Landing of all Orders
• Freight arrangements for all orders
• Decide on most cost effective Mode of Transport
• Costing of all Orders
• Weekly update of Shipping Reports
• Auditing & Costing of all Freight Charges
• Incorrect Stock Supplied / Returns / Exchanges
• Decision on Freight Agents – Rate Reviews
• Tariff Code Determinations – Customs & Excise
• VDN Numbers for Related Suppliers – Customs & Excise
• VDN and Tariff Code Audit
• Liaise with SARS 
• Overseas Supplier Liaison
• Price Negotiations
• Obtaining Air & Sea Quotations for Sales Staff
• Bonded Shipment and delivery within Africa
• Ensure that the equipment ordered is within the Technical specifications required
• Work closely with the Technical Department with regards to Requisitions processing and correct ordering of specific items 
• Ensuring Certificates of Origin and European Declarations accompany shipments to ensure reduced Duty Rates become applicable.

Projects Involved In:
ZAMBIA SUGAR
9 PUMPS – VALUE USD 413 411.50

UNITED CHEMOLIDE
13 PUMPS – VALUE USD 84 661.20

GROOTVLEI POWER STATION
5 POWER STATIONS
VALVES SUPPLIED – VALUE EURO 685 000.00

• Local Purchasing of all Items Required – All Branches
• Order Confirmations – Reviewing / Amending
• Quick Books System
• Expediting of all Orders
• Costing of all Orders
• All Filing when required
• Incorrect Stock Supplied / Returns / Exchanges
• On-Site Visits to monitor progress and assist where needed
• Supplier Liaison & Relationship Maintenance
• Price Negotiations
• Obtaining Quotations for Sales
• Assisting Clients / Owners with Specs and Limits of building and finishes
• NHBRC Regulations and Procedures
• Arranging Progress Payments per Client / Owner with various Banking Instituitions
• Arranging and scheduling appointments with Clients
• Time keeping of all Staff
• Assisting with Snagging of all Units 
• Assist in arranging all Certificates of Compliance on completion
• Various other Daily Duties

• PA function to General Sales Manager
• International Purchase of Stock for all Branches 
• Impact & Syspro Systems
• Local Purchase of Stock for all branches
• Shipping – Full Import Function & Part Export
• Expediting & Handling of all Overseas Orders 
• Costing of all Stock – International & Local
• Tracking all Courier Shipments
• All correspondence (Faxing / filing, etc)
• Appointments
• Customer queries
• Production of all stock
• Month end figures & reports
• Customer orders
• Customer & Supplier liaison (Local & International)
• Customer complaints
• Invoicing of all sales – Syspro System
• Recording of all stock movements for all branches
• Stock capture all branches
• Email / Internet
• Samples to clients