Capturing of new Suppliers on Syspro
Checking Supplier invoices upon receipt:
Ensure company details are correct
Ensure PO exists
Ensure GRV’s have been captured for all Stock items and delivery notes exist for
non-stock items
Ensure that GRV’s correspond with the correct Purchase Order
Compare Tax invoice to GRV and delivery note
Supplier invoice capturing – processing supplier invoices in Syspro
Supplier account verification
Ensure all supplier payments are made as per agreed trading terms
Ensure all supporting documents are in place
AP Age Analysis Management
Communication and Supplier Remittance Advices
GL Account Balancing
BBBEE - Monthly updates on the BBBEE123 tool and local records are maintained –
BBEEE Certificates and affidavits are kept up to date.
Filing – All invoices and statements to be filed both physically and electronically on
Sharepoint
Internal Communications – FM to be made aware of any issues at hand. Other departments
to be notified when issues are identified from their workings.
Daily payments:
All creditors or COD suppliers relating to stock items
Check req. to be created
Other payments issued to other staff members within department to Check req.
Monthly payments
Set dates for most Creditors’ payments
Syspro experience is essential.
Three to five years’ experience in a similar role.