Human Resource Manager(Human Resources)

HR Strategy:
• Advise and support the Central Leadership Team on legal and regulatory compliance.
• Develop and maintain company policies, including the Employee Handbook.
• Manage pay, benefits, and foster a culture of continual improvement.
• Handle basic labor law reporting (EEA2 and EEA4) and provide BBBEE support.
HR Operational:
• Administer end-to-end employment processes and recruitment.
• Provide HR advice and training to managers and employees.
• Facilitate effective performance management.
• Ensure timely and legal job descriptions and employment contracts.
• Gather staff insights through surveys and meetings, implementing improvements.
• Support managers with employee relations, disciplinary, grievance, and redundancy matters.
• Oversee high standards of payroll administration in partnership with the Finance department.
• Handle warnings, disciplinary actions, and represent in hearings, CCMA, and IR procedures.
• Implement reporting processes for key employment issues and promote exit interviews.
• Ensure Data Protection Act compliance and robust performance management.
• Manage weekly payroll processing, reporting, and all leave types effectively.
• Provide support in HMRC submissions, EMP201, and EMP501 reconciliations.
• Handle COIDA and WCA calculations and submissions.
Health and Safety:
• Collaborate with the Retail Operations Manager for legal and regulatory compliance.
• Provide recording, monitoring, and reporting for Health and Safety issues.
• Conduct investigations into accidents and incidents in partnership with operational colleagues.
• Manage one Payroll and HR administrator.

• Check that new employees have correct documentation and accurately load them on payroll before
the 15th of each month
• Process all terminations accurately as per set deadlines and ensure that employees who have left are
not paid to minimize financial risk
• Capture accurate information on transfers, salary changes, maternity, staff loans, study loans,
business mileage reimbursement, garnishee orders and other related payroll changes as per set
deadlines
• Accurately capture overtime and ensure that it is duly authorized before processing to minimize
financial risk
Payroll Reconciliations
• Accurate reconciliation of payroll accounts on a monthly basis (Medical aid, provident fund, PAYE,
skills levy, General Ledger);
• Accurate payment of monthly reconciliations to third parties as per deadline - before the 7th of each
month;
• Reconcile IRP5’s annually and submit to SARS as per set deadline to ensure compliance;
• Calculate and make provision for WCA assessment fee and submit to Compensation Commissioner
annually and ensure it is paid before deadline to minimize financial risk to the company;
• Monitor and ensure that statutory and benefits obligations are complied with at all times to avoid
financial penalties and minimize risk;
• Liaise with finance department to ensure that all statutory payments (PAYE, UIF, SDL, WCA,) are paid
as per set deadlines
Registration of new Employees
• Ensuring the existence, communication and application of appropriate Policies and Procedures to
enforce compliance;
• Provide management with meaningful and quality report on new employees, terminated employees,
job transfers, etc., before the 31st of each month to enable them to plan properly;
• Communication to management and staff on payroll related activities through a business
communiqué to keep them updated with new trends;
• Assist with the process of a potential disability where it is expected that an employee will not recover
from an accident, injury or ill health to ensure compliance to policies; • Ensure that information
loaded onto VIP is always accurate and reliable (master file);
• Compile accurate quarterly employment statistics and ensure it is submitted on time to ensure
compliance.
Payroll queries
• Monitor and ensure that payroll queries send through the mailbox are investigated and answered
correctly within 24 hours;
• Liaise with thirds parties (benefits administrators) in dealing with employee queries when necessary,
and provide feedback as per agreed deadline;
• Keep customers in the loop about their queries by providing regular feedback about status of their
queries.
• Compile all required reports within deadlines
Job Profiling
• Monitor and ensure that there are job profiles for all positions
• Ensure that all employees have signed job profiles with their Line Managers
• New employees sign job profiles to ensure a clear understanding of required performance standard.
• Employees transferred to new positions sign new job profiles to have a clear understanding of their
new roles and responsibilities, as well as the required performance standard
Business Partnering
• Create and maintain productive relationships with allocated business partners through providing
advice and conducting visits
• Meet monthly with business partners to increase visibility of HR in the business and pro-activeness
• Provide feedback on deliverables to direct manager as per agreed timelines
• Keep all informed about progress on the real need through written communication, telephone
communications and interpersonal meetings
• Build a positive image of the department through exceeding client expectations at all times
• Provide support to the Managers and staff to proactively identify areas that need HR intervention to
increase staff morale.
Employee Engagement
• Conduct new employee engagement survey and give feedback
• One on one sessions with new employees to ensure they adjust to our culture
• One on one sessions with existing employees in allocated areas to establish if there are any issues
• Address issues where necessary to maintain and increase employee morale
HR Administration
• Assist with induction by presenting policies and procedures to new employees
• Agreements with service providers are in place and negotiate for a reasonable placement fee.
• Maintain effective relationships with external service providers by evaluating performance through
SLAs.
• Conduct exit interviews and give feedback to Line Managers on areas that need improvement

Develop and implement recruitment strategies to attract top talent in the automotive industry

Conduct interviews and coordinate hiring processes for various positions within the organization

• Facilitate onboarding processes for new hires, including orientation and training
• Manage employee relations and provide guidance on HR policies and procedures
• Administer benefits programs and assist employees with inquiries related to compensation and benefits
• Coordinate performance evaluations and provide support in addressing employee performance issues
• Maintain employee records and ensure compliance with legal requirements
• Assist in the development and implementation of training programs to enhance employee skills
• Collaborate with management to address staffing needs and develop succession plans
• Provide support in resolving workplace conflicts and promoting a positive work environment.

 Process payroll for automotive industry employees

Maintain accurate records of employee attendance and hours worked

• Handle all aspects of benefits administration for automotive staff
• Assist with recruitment and onboarding of new employees
• Conduct training sessions on HR policies and procedures
• Ensure compliance with labor laws and regulations
• Manage employee relations and address any interpersonal conflicts
• Coordinate performance evaluations and salary adjustments
• Administer employee leave requests and time-off policies
• Prepare reports and analyze data related to HR and payroll functions

• Processing of payroll for 2000 staff under the H.R manager
• Processing of foreign payrolls with adequate knowledge of foreign labour laws (Botswana, Swaziland,
Lesotho, Namibia and Zambia)
• Tax submissions and recons for South African and foreign payrolls (EMP201 & EMP501)
• Providing UIF documents to staff and administer UIF submissions
• Responsible for sending pay slips to all staff members
• Compiling summaries of earnings, tax’s, deductions, leave, disability and non-taxable wages
• Processed payroll garnishments such as tax liens and child support
• Processed and recon provident fund and union payments
• Maintaining employee banking details and uploading payment on online banking systems
• Commission, loan and incentive processing
• Checked figures, postings and accounting documents for correct entry, mathematical accuracy and
proper coding
• Compile hearing documents for disciplinary / incapacity procedures.
• Conduct the interview process
• Calculations and reporting for workman’s compensation payments
• Maintaining payroll operations by following policy and procedures
• Created and implemented forward thinking initiatives to improve employee engagement
• Work as an effective team member while contributing to local and regional H.R projects
• Drafting contracts and all H.R related documents including SOP
• Official Covid 19 compliance officer and draftsman for related policies and procedures
• Assisting H.R manager with all Adhoc duties

Process payroll for employees in the automotive industry

Administer employee benefits and enrollments

• Maintain accurate records of employee attendance and time off
• Assist with recruitment and onboarding of new employees
• Coordinate training programs for staff development
• Ensure compliance with HR policies and procedures
• Handle employee inquiries and concerns regarding payroll and benefits
• Collaborate with management on performance evaluation process
• Generate reports on key HR metrics for management review
• Support HR initiatives and projects as needed